Thank you for considering fundraising for Coda Music Trust. Whatever you decide to do, every penny raised will help .
Your fundraising will help to maintain key areas of our work for the most vulnerable people in our local community, particularly disadvantaged children and young people, disabled adults and children and older people in care.
Coda works in a variety of local settings, reaching hundreds of people in need, through projects in special schools, care homes and community spaces. Donations help us to meet a growing demand and expand our work with local people in the many significant projects currently being run by Coda across the region.
Here’s your chance to give back! We hope this information gives you everything you need to make your event a success, but if you have any questions we are here to help you.
Thanks and good luck!
Make Coda the beneficiary charity of a local fundraising event like a pub quiz, fete, concert, or raffle. There are so many ways to get involved and help – here are just a few ideas you could consider
• Organise a concert, music quiz, music or comedy night – don’t forget to ask us for collection buckets
• Hold a raffle – get your friends and family involved by donating prizes for the draw
• Challenge yourself by running a marathon, taking part in a triathlon, a sponsored hike, or even participating in a sky dive
• Hold a sporting tournament – a football or cricket match, or even a pool or darts tournament if you are not so sporty – anything you enjoy! Make it a fun family event by combining it with a barbeque or picnic
• Theme your event according to the season (e.g. a spooky Halloween party or Carol singing with friends)
Once you’ve chosen your idea, you need to put it into action. Here are some key questions to consider when planning your event;
When will your event take place? It is important to consider the audience and location of your event. Make sure you’re not going to clash with any other big events that may steal your audience.
Where will you host your event – a local village hall, a pub, at your home, at school, or at work? Make sure it is easy to get to and big enough for everyone you are inviting.
Who are you inviting to your fundraiser – will it be invitation only or will you invite a wider audience?
Work out your budget and try to stick to it. Think about what you might need and get as much as possible for free.
We can help with sponsorship forms and collection buckets or tins, so do get in touch.
MAKE IT EASY TO DONATE
Think about how people can give you their money: by cheque, cash or via an online fundraising page. And don’t forget to ask for Gift Aid!
TELL US ABOUT IT
We are here to help make your fundraiser a success so please let us know what you are doing.
Depending on the type of fundraising event you choose, there can be lots of things to organise.
SET UP A FUNDRAISING PAGE
One of the easiest and safest ways to collect sponsorship money is online.
Create a page on JustGiving or Virgin Money Giving and follow their simple step-by-step guide. Alternatively, you can share Coda Music Trusts’s Just Giving page.
GET SOME HELP
It can be a lot of work to organise an event, so get some help from friends and family. Make a list of tasks that need doing, and then find people with the skills you need. Make sure they are well briefed on the day of the event.
If you want to collect money in a public place, you will need permission from your Local Authority. For some events you may also need Public Liability Insurance – this may be covered by the venue, but you need to check. Anyone under 16 must get permission from a parent or guardian before they start fundraising.
GET SOME GIFTS
Ask local businesses to help out with free gifts and services – you’ll be surprised how generous people can be. Maybe you could get raffle prizes donated, a free venue or refreshments for your event – sometimes you just need to ask.
Make sure you encourage people to tick the Gift Aid box on your sponsorship form
if they are eligible and you will earn an extra 25p for every £1 that people donate.
Whilst you are having fun, don’t forget about health and safety. If you are expecting a lot of people, make sure crowds are managed properly, food is cooked thoroughly and alcohol sold responsibly. It’s a good idea to have a trained first aider available and someone to look after children.
TAKE LOTS OF PHOTOS
Photos are great to tell the story of your event, whilst you are preparing and on the day. We’d love to show your photos, but don’t forget to ask people’s permission to use them.
PROMOTING YOUR EVENT
Once you have planned your fundraising event you need to tell everyone about it to get the maximum support. Here are some tips on how to best promote your event.
LET US HELP
Give us the details and we can publicise your event on our website, Facebook and Twitter.
We also have a list of email subscribers who love to hear our news.
Don’t forget to give us the link to your fundraising page.
Your local paper is always looking for interesting stories, so let them know what you are doing and why you are supporting Coda Music Trust. Our Communications Officer can also help you with advice on who to approach and what to say.
Make the most of your Facebook account and link it to your online fundraising page. Create an event and invite your friends. You can tweet about your progress, training or preparation in the run up to the event. Remember to mention Coda Music Trust.
SPREAD THE WORD AT WORK
Don’t forget to ask your colleagues for support, perhaps your employer might like to match your target? Put up posters for your event on the notice board or recruit your workmates to help out on the day.
MAXIMISE YOUR FUNDRAISING PAGE
Having an active fundraising page is vital to keeping the money rolling in so remember to update it regularly. Make it personal with lots of photos and respond to messages. You can post video updates of your progress and any fundraising successes you’ve had. Don’t forget to link it to your Facebook and Twitter accounts.
SOME OF OUR FUNDRAISING STARS
The Coda Ukulele Band
Centre Stage School of Dance and Performing Arts
AFTER THE EVENT
The hard work is over, you’ve raised the money, here’s what to do next….
PAYING IN YOUR DONATION
It’s really easy to donate the money collected at your event:
Visit our website and go to the donate page to make an online donation.
Don’t forget to let us know that you raised this money at your event.
You can make a cheque payable to
Coda Music Trust
and send it to us at Coda Music Centre, Chewton Farm Road, Walkford, Christchurch, Dorset BH23 5QL
You can call us on 01425 276161 to make a telephone donation using a credit or debit card.
THANK YOUR SUPPORTERS
Use your social networks to thank your supporters and tell everyone how much you raised and what it will help us to achieve.
TELL US ALL ABOUT IT
We love to hear about how our fundraisers’ events went, so please remember to let us know how and why you decided to fundraise for us. Your fundraising stories can be an inspiration to others so please send us pictures, quotes and anecdotes to put on our website and social media.
Please get in touch if you have any questions about planning your event.
Music enriches everybody’s life, whether you play, sing, write or listen. There are other ways you may be able to help Coda – through sponsorship or local business
You might be able to help us liaise with local businesses and companies and help us to negotiate some sponsorship from them for key aspects of Coda’s work.
Or – you might know a company or business that would be willing to donate time or resources to us ‘in kind’.
Thank you for your support